The problem with manual tracking
Every construction site manager knows the scenario. A worker arrives on site, presents their CSCS card, and it's expired. The worker can't start. The shift is disrupted. The project falls behind.
In most organisations, certificate expiry tracking is a spreadsheet exercise. Someone updates a master list, sets calendar reminders, and hopes nothing falls through the gaps. For a workforce of five people, this might work. For fifty — or five hundred — it doesn't scale.
What we've built
ComplicEdge now monitors certificate expiry dates continuously and surfaces alerts at two thresholds:
- 60 days before expiry — an early warning that gives workers and managers time to book training and complete renewal without pressure
- 30 days before expiry — an urgent alert that flags certificates at risk of lapsing before the next check-in
Alerts are visible on the compliance dashboard for managers and on the worker's own portal. The system tracks the full lifecycle from alert to renewal confirmation.
How it works
When a certificate is recorded in ComplicEdge — whether entered manually, uploaded by a worker, or imported in bulk — the system reads the expiry date and begins monitoring. No configuration required. The alerts are generated by the platform's background job system, which runs daily checks across all active certificates for all tenants.
Each alert is itself an auditable event. When an expiry alert fires, it's recorded in the tenant's hash-chained audit log with full attribution: which certificate, which worker, when the alert was generated, and who was notified.
What managers see
The compliance dashboard now includes an "Expiring Soon" section that surfaces:
- Workers with certificates expiring in the next 60 days
- The specific certificates affected and their expiry dates
- Whether the worker's role requires the expiring certificate
Managers can drill down from the alert to the worker's full compliance record, see what action is needed, and track whether renewal is in progress.
What workers see
Workers using the self-service portal see their own expiry alerts with clear guidance: which certificate is expiring, when, and whether their current role requires it. The goal is to give workers enough notice to take action themselves, reducing the administrative burden on managers and compliance teams.
Why this matters
Certificate expiry is one of the most common causes of non-compliance on construction sites. It's also one of the most preventable. Automated monitoring removes the reliance on manual tracking and ensures that expiry is surfaced consistently, every time, for every worker.
Early access customers can start using expiry alerts immediately — no additional configuration needed beyond having certificate records with valid expiry dates in the system.